- at least annually
- whenever there are evaluations / assessments to be reviewed by the IEP team
- to address lack of expected progress
- at the request of the teacher / staff
- at the request of the parent
When & Why
Parents may need to request an IEP team meeting for many reasons. Trust your instincts and judgment - if you think that the team needs to meet and possibly make changes to the program, just ask for a meeting! Here are some examples of common situations:
- Parent obtained a private evaluation or met with the student's doctor, and recommendations pertinent to the student's program were made
- Parent is concerned about student's failing grades, lack of progress towards IEP goals, or other indications of lack of progress in the existing program
- Parent believes the student's needs have changed, such as that there are new behaviors the student is exhibiting
What & How
Like everything else, this request should be made in writing. Parents should send a letter to their child's school of attendance and to the school district special education office clearly requesting an IEP meeting to be convened as soon as possible.
It's a good idea for parents to give some indication of why they are requesting an IEP meeting so that the District team members can come to the meeting prepared for a meaningful discussion. If the parent is requesting a meeting to review a private report, for example, the parent should offer to provide a copy of the report for the team's review. If the request is based on a concern about the student's lack of progress, briefly document the basis of that concern.
Give the District dates and times that you are available to have the meeting, or request that they contact you by a certain date to discuss mutually agreeable dates.